The NHS Confederation external events management services 

Horizon Leeds is a unique, independent, award-winning conference and meeting space in the city centre, that offers in-person, hybrid, and virtual events.

But one thing you may not know is that Horizon Leeds is a part of the NHS Confederation. NHS Confederation is the membership organisation that brings together, supports, and speaks for the whole healthcare system in England, Wales, and Northern Ireland, which the NHS Confederation events team are pleased to introduce the external events management services team.

Booking with Horizon Leeds gives you access to the services offered by the events team, creating a one-stop shop for all your event needs.

The external events services team are here to help you strategically plan, organise, manage, market, and deliver your next event that will exceed your delegates’ expectations.

With over 15 years of experience, the events team has developed an excellent reputation for delivering high-quality events that support NHS Confederation’s work.

The team regularly hold events in Horizon Leeds and are great at getting the most out of the spaces we offer, saving you time and money whilst ensuring maximum return on investment.

The following event management services are on offer and bespoke packages are available following a discussion about your event vision:

  • What does a good event look like
  • How to attract an audience
  • Full project management
  • A dedicated and experienced event manager will be assigned to the project to manage the event
  • A project plan will be provided with key tasks, deadlines and milestones.
  • Full team co-ordination (programme, marketing, comms, partnerships and events)
  • Monitoring and reporting on the project, in line with the agreed project plan to ensure all aims and objectives are met.
  • Liaison and consultation with the team on all event decisions

  • Setting up registration​
  • Process bookings including managing delegate enquiries and delegate reports​
  • On-site delegate management including name badges, lanyards if required and registration desk management

  • Full budget produced and managed throughout the event process ​
  • PO and invoice management ​
  • You will be consulted on any additional spend outside of the budget​
  • The project will be delivered on time and within budget

  • Full online platform to manage your programme development and scheduling ​
  • Ensure all speaker details are correct and requirements are received including collating any speaker bios and photos that may be required ​
  • Brief speakers on technical requirements ​
  • Co-ordinate any accommodation and travel requirements (depending on pre-agreed budget restrictions)

  • Full on-site management throughout the event ​
  • Staff rota outlining roles and responsibilities ​
  • Management of venue and suppliers’ on-site ​
  • Management of any on-site issues troubleshooting and contingency planning

  • Recommendation and any follow-up, including suggested next steps​
  • Post-event email to delegates ​
  • Debriefing suppliers and the project team​
  • Close budget

Additional services

Our marketing team have a wealth of knowledge and expertise to help you engage with your audience. From bespoke marketing plans to exhibition and logistical support, our team can support your event from start to finish.

  • Bespoke website creation and management (P.O.A)​
  • Create and deliver a bespoke comms and marketing plan
  • Designed social media assets to use on X and LinkedIn

So next time you need some support with your event why not speak to our external event management team via events@nhsconfed.org to turn your event vision into reality?

For more in-depth information on the NHS Confederation event services offering please click here.